Project Co-ordinator Administration Apprentice
LEARNING COG LIMITED

The Project Coordinator Administration Apprentice based in Brighton will play an instrumental role in the day-to-day running and organisational needs of the business. This individual will work closely and collaboratively with the Business Development Manager and Managing Director.

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What will the apprentice be doing?

Assistant to develop best practice around project management and organisational tools. Core responsibilities include, but are not limited to, coordinating logistics, scheduling training sessions, liaising with trainers, facilitators, and clients, and ensuring all necessary materials and resources are available. Additionally, handling administrative tasks such as maintaining records, processing registrations, managing budgets, and tracking project progress. The project coordinator and administrator will also need to be conscious of ensuring client satisfaction by maintaining frequent and consistent communication on a regular basis.

Responsibilities & Accountabilities

• Training Coordination: Schedule and organise training sessions, ensuring trainers, venues, and materials are in place.
• Client and Trainer Liaison: Communicate with clients and trainers to confirm requirements, schedules, and expectations.
• Administrative Support: Manage training records, attendance, and documentation to ensure accurate record-keeping.
• Logistics Management: Arrange venues, equipment, and online platforms for training delivery.
• Project Tracking: Monitor project timelines, deliverables, and budgets to ensure smooth execution.
• Compliance & Reporting: Ensure training programs adhere to industry standards and company policies; prepare reports as needed.
• Financial Coordination: Process invoices, track expenses, and manage budgets for training projects, issue invoicing.
• Issue Resolution: Troubleshoot scheduling conflicts, logistical challenges, and administrative issues as they arise.
• Process Improvement: Identify opportunities to streamline workflows and enhance training efficiency, creating innovative ways to track and monitor projects effectively.
• Understand Professional Learning, Development and Training market and LearningCog’s position & direction.
• Lend support to the internal office team as business requires and promote continuity within the group by being a supportive and uplifting team member.
• Work together with the internal team to ensure case studies & testimonials are captured and leveraged through appropriate communications.
• Participate in regular training/ learning activities to maintain and develop skills and knowledge.
• Administrative support to business management to ensure customer needs are taken care of as and when needed.
• Any other reasonable duties as required.

 

Competencies/Skills

This individual must possess strong organisational and time management skills to efficiently handle multiple training projects and deadlines. Excellent communication and interpersonal skills are essential for liaising with clients, trainers, and internal teams. The role requires attention to detail and problem-solving abilities to manage logistics, resolve scheduling conflicts, and ensure the smooth execution of training programs. Proficiency in administrative tasks, including document management, budgeting, and reporting, is crucial, along with technical skills to navigate learning management systems, scheduling software, and virtual training platforms. The ability to work independently and as part of a team, maintain
confidentiality, and adapt to changing priorities ensures success in this dynamic role.

Knowledge of the Insights Discovery platform and psychometric tool would be beneficial but not an essential requirement.

Your performance and development in the role will be discussed with you in a quarterly Personal Development Review (PDR) meeting and on a more in-depth basis annually. Your performance will be measured by:
● Meeting monthly agreed KPI’s
● Assessment of achievement of personal and business objectives
● Assessment against competencies defined in this Job Profile

What training will the apprentice take and what qualification will the apprentice get at the end?

Provider: BROMLEY COLLEGE OF FURTHER AND HIGHER EDUCATION

On programme Training:

• Level 3 Business Administrator Apprenticeship Standard
• Level 2 Functional Skills in maths and English
• Institute of Apprenticeship Certificate

End-Point Assessment (EPA)

• Knowledge Training Test
• Skills Test
• Oral Questioning – underpinned by portfolio

What is the expected career progression after this apprenticeship?

Upon successful completion of the Level 3 Business Administration Apprenticeship, there may be opportunities for further progression within other areas of our team.

Annual wage

£16,000 a year

Expected duration

1 Year 6 Months

Possible start date

26 May 2025

Date posted

11 Apr 2025

Reference number

1000315134

Positions

1 available

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Problem solving skills, Presentation skills, Administrative skills, Logical, Team working, Creative, Initiative, Non judgemental, Patience

Qualifications

GCSE Maths and English (Grade A*-C / 9-4) Desired

Things to consider

This Apprenticeship offers a flexible hybrid working arrangement. When working on-site, you will be based at the Sussex Innovation Centre, Science Park Square, Falmer, Brighton BN1 9SB.